1. DEFINITIONS
   1.1 "General Terms and Conditions": The present general terms and conditions of EX ARMA SCIENTIA, as published on www.exarmascientia.be.
   1.2 "Creation": Any creation or result of intellectual or creative activity by EX ARMA SCIENTIA, regardless of form or medium, including but not limited to documents, plans, training materials, videos, tactical concepts, or consultancy deliverables.
   1.3 "Services": All services offered by EX ARMA SCIENTIA, including but not limited to tactical and medical training (TECC/TCCC), physical preparation, selection coaching, mission planning, travel security, security consultancy, and related support.
   1.4 "Client": Any natural or legal person entering into an Agreement with EX ARMA SCIENTIA.
   1.5 "Intellectual Property Rights": All current or future intellectual property rights, including but not limited to copyrights, trademarks, patents, designs, trade names, domain names, and database rights.
   1.6 "Agreement": Any agreement (including framework agreements) between EX ARMA SCIENTIA and the Client.
   1.7 "Force Majeure": Circumstances that render the performance of EX ARMA SCIENTIA’s obligations impossible or excessively difficult, including but not limited to war, pandemics, strikes, natural disasters, or infrastructure failures.
   1.8 "Remuneration": The agreed fees or prices for the Services.
   1.9 "Affiliated Company": A company within the meaning of Article 1:20 of the Belgian Code on Companies and Associations.

2. SCOPE
   2.1 These General Terms and Conditions apply to every offer, agreement, or provision of services by EX ARMA SCIENTIA unless explicitly agreed otherwise in writing.
   2.2 Offers are non-binding and valid for a maximum of two months.
   2.3 A binding Agreement arises only after EX ARMA SCIENTIA has accepted a signed and dated order form or Agreement from the Client.

3. SERVICES
   3.1 EX ARMA SCIENTIA undertakes a best-effort obligation, not a result guarantee.
   3.2 Execution timelines are indicative. Delays shall not entitle the Client to compensation or contract termination.
   3.3 EX ARMA SCIENTIA may subcontract without prior notice to the Client.
   3.4 The Client shall ensure all necessary permits and information are provided in time.
   3.5 The Client acknowledges that acceptance of the Services implies proper execution by EX ARMA SCIENTIA.

4. MODIFICATIONS AND ADDITIONAL WORK
   4.1 All modifications or additional work requested by the Client must be submitted in writing and agreed upon by both Parties. Any resulting costs are entirely borne by the Client.

5. PRICES AND PAYMENT
   5.1 Prices are exclusive of VAT and other government-imposed charges.
   5.2 Payments are due within fifteen (15) calendar days from the invoice date.
   5.3 In case of late payment, interest and a fixed compensation of 10% (min. €100) per invoice are automatically due.
   5.4 EX ARMA SCIENTIA may offset any claims it has against the Client, even if not due.

6. NON-PAYMENT
   6.1 All outstanding invoices become immediately due in the event of non-payment.
   6.2 Compensation includes statutory interest and fixed damages as mentioned in Article 5.3.

7. TERM AND TERMINATION
   7.1 Agreements may be for a fixed or indefinite term. Termination requires two (2) months’ notice by registered mail.
   7.2 EX ARMA SCIENTIA may suspend services immediately in case of breach or insolvency of the Client.
   7.3 Premature termination by the Client entitles EX ARMA SCIENTIA to 30% compensation of the total unpaid Services.

8. COMPLAINTS – LIABILITY
   8.1 Complaints must be submitted in writing within fourteen (14) days of service or invoice.
   8.2 Filing a complaint does not suspend payment obligations.
   8.3 EX ARMA SCIENTIA's liability is limited to direct damages and capped at the lower of the total remuneration paid or insured value.

9. LIMITATION OF LIABILITY
   9.1 EX ARMA SCIENTIA is not liable for indirect, consequential, or economic damages.
   9.2 EX ARMA SCIENTIA is not liable for third-party services or tools used.
   9.3 The Client indemnifies EX ARMA SCIENTIA from third-party claims relating to the use of the Services.

10. FORCE MAJEURE
    10.1 EX ARMA SCIENTIA is not liable for delays or failures due to force majeure.
    10.2 In such cases, delivery terms are suspended without penalty.

11. CONFIDENTIALITY
    11.1 Both Parties shall treat all confidential information as strictly confidential for a period of five (5) years after the end of the Agreement.

12. PRIVACY – DATA PROTECTION
    12.1 EX ARMA SCIENTIA shall comply with the GDPR and process personal data in line with its privacy policy.
    12.2 If acting as processor on behalf of the Client, the Data Processing Agreement shall apply.

13. INTELLECTUAL PROPERTY
    13.1 Unless otherwise agreed in writing, all IP Rights related to the Creations remain with EX ARMA SCIENTIA.
    13.2 The Client receives a limited, non-transferable license for internal use only.
    13.3 The Client may not alter, distribute, or reuse EX ARMA SCIENTIA’s branding or materials without permission.

14. GENERAL PROVISIONS
    14.1 The Agreement constitutes the entire understanding and supersedes all previous discussions.
    14.2 Invalidity of one clause does not affect the remainder of the Agreement.
    14.3 Neither Party may transfer its rights without prior written consent.
    14.4 Notices must be sent by registered mail and confirmed via email.

15. GOVERNING LAW AND JURISDICTION
    15.1 The Agreement is governed by Belgian law.
    15.2 All disputes shall be submitted exclusively to the competent courts of Brussels.

© EX ARMA SCIENTIA – www.exarmascientia.be